Privacy Policy

Top Step Communications is a Motorsport PR agency working for a range of clients offering media services.

This privacy policy sets out the way in which Top Step Communications makes use of any personal information that is collected through this website, in person or via individual email sign up forms and then used for the purposes of distributing information about individual clients.

Top Step Communications is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Top Step Communications may change this policy by updating this page. You should check from time to time to ensure that you are happy with any changes made.

Controller
Jamie O’Leary is the data controller and the person responsible for your personal data, and can be contacted through the contact form on the website.

Links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

The data we hold
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

The only personal information that Top Step Communications holds is in the form of names and email addresses for the purposes of providing public relations services to his individual clients.

We do not hold any sensitive personal data.

Usage of this data is under the guise of legitimate interest to provide focused information about clients activities that is relevant to both the user and their audience.

How we collect data
The data we hold is collected through a range of different methods including:

Direct Interaction – in person or through electronic means including email and text message
Sign up form – through the use of sign-up forms giving permission for us to contact you
Via clients – through individual clients who want you to receive their news
Publically Available Sources – through publically available sources such as your own website, employers website and public social media channels

How we will use your data
Your personal information will be used solely for the purposes of providing a media service for clients, and is necessary for our legitimate interests (to provide information to promote clients and their activities, and to offer a source of information to those whose data we are making use of).

Data will not be used for any other purposes and will not be shared with any other company without gaining your prior consent.

Processing data
Top Step Communications makes use of Mailchimp in order to provide a service to clients and has agreed to a new Data Processing Addendum (DPA) in line with the General Data Protection Regulation, including increased levels of security and a confidentiality of processing.

Opting Out
You are able to opt out of receiving any communications from us by using the opt out links that are included in any messages or by contacting us through the contact form on this website.

You are also able to contact us to request details of any personal information that we hold or if you wish us to update any information that we hold.

Data Security
Appropriate security measures are in place prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, with access limited solely to Top Step Communications.

Should there be any suspected breaches of data, we will notify you of said breaches and let you know of the action being taken to deal with them.

Data Retention
We will retain your data for as long as is required to fulfil the purposes for which is was collected and we will not keep any data for longer than seven years after you ask us to stop sending communications.

Children
Our database is not intended for children and we do not knowingly collect any personal data relating to children.

Legitimate Interest
Legitimate Interest means our interest in conducting and managing our business to enable us to give both you and our clients the best possible service and experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for any reasons other than those stated (unless we have your consent or are otherwise required or permitted to by law).

Further information on privacy can be found at https://ico.org.uk/

Updated: 14 November 2018